1. The name of the Organization
shall be BURNABY INTERNATIONAL FOLK
DANCERS CLUB, and herein referred to as THE CLUB.
PURPOSES of the
Burnaby International Folk Dancers Club shall be:
learn, teach and demonstrate folk dancing in order to preserve, promote and
perpetuate the enjoyment of traditional dances from cultures throughout the
provide a healthy and fun form of exercise through the medium of dance in a
friendly and encouraging atmosphere.
encourage social interaction amongst peoples of different ethnic backgrounds
through the medium of folk dances.
foster community spirit through involvement in multi-cultural events.
provide community service through education and dance demonstrations.
activities and purposes of the Club shall be carried on without purpose of gain
for its members.
shall operate as a “not-for-profit” Club and any income, profits or other
benefits, monies and/or accretions earned through the efforts of members shall
be used only for the advancement and maintenance of The Club.
Members or members can expect to be reimbursed for pre-approved expenses
necessarily and reasonably incurred while conducting affairs pertaining to The
Club and by providing all receipts/invoices.
organization or group of dancers will be allowed to use the name of BURNABY
INTERNATIONAL FOLK DANCERS CLUB, nor use the Burnaby International Folk Dancers
Club logo, without the express permission of the Board Members and only when it
is used with direct relation and promotion of Burnaby International Folk
Dancers Club, and only when used for non-profit purposes.
provision is alterable.
BYLAWS of the BurnabyInternational Folk Dancers Club:
and membership will be open to anyone who wishes to learn and dance folk
- The Club will meet weekly, on a
schedule set each year, for the purpose of folk dancing.
- The Club will set its
attendance fees and membership dues by a majority vote at the AGM. Membership dues are over and above the regular weekly attendance fees.
- Membership dues will be due by
September 30th of each year.
With payment of dues, members are required to provide contact
- Members will be considered “in
good standing” as long as dues are not more than six months in
- However, at the discretion of
the Board, those who have been involved with The Club for over 20 years
may be considered Honorary Life Time Members with no dues or fees required
but may still have all privileges extended to them the same as those
members “in good standing”. Any
exceptions must be approved by the Board.
- Only members “in good standing”
can be elected to the Board of Directors and/or vote at the Annual General
Meeting or Special Meetings and be involved with decisions pertaining to
- At the Annual General Meeting
held each year, elections will be held for Directors/Officers (herein
referred to as “The Board”) to
Their terms of office shall be one year and they may be re-elected to
The Board at the next AGM.
The Directors/Officers may at any time appoint a member as a
Director/Officer to fill any Director/Officer vacancy.
The members may, by special resolution, remove a Director/Officer before
the expiration of his/her office and may elect a successor to serve until the
The Directors/Officers may, by a two-thirds vote of Directors/Officers
present, remove a Director/Officer for any reason and appoint a
replacement. A Director/Officer subject
to a vote for removal must be given at least seven days written notice of such
a meeting and a brief description of the reasons. He will also be given the
opportunity to defend in person or by agent prior to the vote being taken at
General Powers of Directors/Officers:
The Directors/Officers may exercise all such powers and do all such acts
and things as The Club may exercise and do, and which are not by these By-laws
or by statute or otherwise lawfully directed or required to be exercised or
done by The Club in the general meeting, but subject, nevertheless, to the
laws affecting The Club,
not being inconsistent with these By-laws, which are made from time by The Club
in the AGM.
No rule made by The Club in the AGM invalidates a prior act of the
Directors that would have been valid if that rule had not been made.
are not authorized to borrow money on behalf of The Club.
10. The Board of Directors/Officers will
have the authority to pre-approve expenses
up to $200.00 for The Club purposes.
Anything over this amount will need a 2/3 majority approval by the
11. All members must receive notice of
all meetings and specifics, AGM or Special or Extraordinary Meetings, two weeks
in advance of such meetings.
12. QUORUM: Shall be 25% of members in good
standing. If a quorum is not
present within one-half hour of the appointed starting time, the meeting
shall stand adjourned for one week at the same time, in which case the number
of members present shall constitute a quorum.
All members should be advised of such an adjourned meeting.
13. By-Law changes will require a 2/3
majority vote of members present at a meeting.
14. Voting by proxy is prohibited.
15. The mailing address of The Club is
currently that of Jane Kupfer at P2 – 620
Seventh Avenue, New Westminster, V3M 5T6. Should Jane wish this changed at any time, she
need only make new arrangements with the current Board.
DUTIES OF OFFICERS/DIRECTORS:
shall chair meetings of The Club.
sign cheques, together with the Treasurer or Vice-President
sign all minutes and any other documents requiring her/his signature.
have no vote unless said vote is to break a tie vote.
be familiar with the Robert’s Rules of Order.
set the time and place of all meetings of The Club and Directors/Officers.
case of absolute necessity, the President may appoint a recording secretary
from the members at large.
the absence of the President, the Vice-President shall perform all the
assist the President when required.
sign cheques when either the President or Treasurer is unavailable
confer with the President prior to each meeting and prepare an Agenda for use
by the President.
take a written roll call of the members present at each meeting.
record the minutes of the meetings, which shall be kept in a labelled binder
and available for reference at all meetings.
read the minutes from the last AGM and any Special Meetings.
sign the minutes, together with the President or Vice-President.
keep By-Laws up-to-date for reference and available at all meetings.
reply to all correspondence as authorized.
receive and disperse all The Club funds as directed.
sign cheques, together with the President or Vice-President.
all bills as authorized.
keep an accurate set of books, containing specifically, all The Club expenses
prepare an up-to-date Income and Expense Statement of The Club’s expenditures
and incomes to present at the Annual General Meeting.
prepare a projected income and expense statement to present at the Annual
General Meeting to assist in any decisions regarding anticipated upcoming major
compile a current list of those attending the weekly folk dancing, which will
include names, phone numbers and e-mail (if available) as well as date they
became members, if applicable, for reference.
encourage those regularly attending weekly folk dancing to become a member.
ensure that new members complete the form with name, address, phone number and
e-mail (if available).
enter new members’ names on the membership list and keep this list current.
sign and issue all membership receipts for each current year. Receipts may be distributed at the weekly
folkdance session rather than being mailed.
provide the Board Members with current and up-dated membership lists as
frequently as possible.
President should be supplied with an up-to-date membership list prior to any
meetings being called.
Upon winding up or dissolution of Burnaby International Folk Dancers
Club, the assets which remain after payment of all outstanding debts and
expenses, shall be distributed to one or more established, non-profit
This is an unalterable clause.
These By-Laws may be amended at any members' meeting provided that
Notice of the Amendment was given at the previous meeting or that members are
notified in writing or by e-mail of the amendment not less than two weeks prior
to the date of the meeting.
The amendment shall be approved by 2/3 of those members present.
as Amended at meeting held April 9, 2007)